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            [title] => Event Support Services
            [header] => Event Support Services
            [text] => 

On renting space, Warsaw International Expocentre EXPO XXI  will provide the event organiser with event-oriented technical assistance. As required, Service Centre managers will provide support at individual event design stages by drafting blueprints, technical documentation and other materials required by the event organiser.

Warsaw International Expocentre EXPO XXI  also provides a wide range of support services as required. Some facility-related technical services are provided directly by the venue whereas other are offered through our partners.

Please take a minute to read our full service offer. For detailed information please contact our Service Centre.

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We offer the following:

  • Electricity connections, 
  • Water access (delivery and discharge) from and to pre-specified locations,
  • Compressed air source access,
  • Cloakroom facilities, staffing included,
  • Fire safety assessments for events (safety measures, graphical layouts),
  • Fire safety on duty during events,
  • Fire safety measures for all materials used in organising / holding an event,
  • Security guard staff presence during events,
  • Two-way communication devices,
  • Medical assistance facilities (nursing staff and doctor on duty, ambulance availability),
  • Comprehensive cleaning services,
  • Exhibition stand arrangement to a pre-approved design,
  • Storage facility,
  • Car parking services (parking vouchers, flat-rate solutions),
  • Suspended exhibition hall components (banners, flags, other structures, lighting ramps),
  • Hoist rental,
  • Exhibition hall dimming (skylight and door covering),
  • Curtain hanging,
  • Table and chair rental and arrangement,
  • Partitioning walls and support structures (Octanorm system-compliant)

 

For detailed information please contact Katarzyna Kruk, Service Center Manager

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Fairs and Exhibitions
We cooperate with reliable companies specialising in fair and exhibition structures and solutions. Our partners offer comprehensive construction support for individual stands.

 


We can handpick a company to meet your needs in handling the overall fair/exhibition structure development task, i.e.:

  • Operating the technical/logistics office on your behalf, with individual needs agreed separately with each exhibitor,
  • Drafting project blueprints for the event (architectural design; design of power, water, compressed air and suspended structures),
  • Securing project blueprint approval for the venue on your behalf,
  • Delivering all stand structures, graphic design and furnishings included,
  • Provision of on-duty technician staff during any event,
  • Disassembly of structures;

 

Alternatively, we can recommend a company specialising in designing and delivering of individual bespoke fair and exhibition stands. Our partners design and deliver custom-built stands pursuant to our clients’ original ideas and suggestions, based on the latest developments in state-of-the-art exhibition solutions and innovative technology.
All of the companies recommended by us work with experienced designers in creating unforgettable imagery to support your ideas.


We deliver the following event-related stand structures to order:

  • Event zone partitioning walls,
  • Back office facilities,
  • Multi-level spectator stands,
  • Stage platforms,
  • Tents and concourse passageways.

 

For detailed information please contact Dariusz Rynkun, Service Center Manager

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Conference and Audio-Video Technology
In co-operation with leading Polish companies, we provide comprehensive conference and audio-video technology services to meet the needs of conventions, conferences, exhibitions and other events.
We offer the following state-of-the-art conference equipment:

  • Projectors,
  • Sound systems,
  • Stage lighting,
  • Video screens and auxiliary equipment,
  • Conference furniture: platforms, rostrums, tables, chairs,
  • Simultaneous interpreting services, 
  • Professional voting systems,
  • Training and conference delegate management systems, 
  • Live video broadcasting services, 
  • Streaming services,
  • Filming services.

 

For detailed information please contact Katarzyna Kruk, Service Center Manager

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Warsaw International Expocentre EXPO XXI co-operates with numerous catering companies recommended to clients based on the type and size of the event planned, thus assuring expected service quality. Our partners guarantee catering services at a level matching client expectations. We offer the following:

  • Exhibition catering,
    • Fixed and mobile catering/restaurant stands throughout the fair/exhibition area,
    • Full catering service at exhibitor stands,
    • Fair/exhibition-dedicated services (presales through follow-up service),
    • Fair-themed individual orders (regional and national cuisine, wild game, grilled food, etc.)
  • Conference catering with diversified coffee and lunch break options,
  • Dinners with full waiting staff services, diverse themed buffet meals,
  • VIP catering,
  • Full catering service (gala events, shows, and presentations),
  • In-concert catering,
  • Corporate and lunchbox catering,
  • Banquets,
  • Picnics, beer gardens and themed catering stands.

All of our partners ensure the highest quality food, service and catering equipment. Our partners can provide you with the following:

  • Menu design based on client suggestions and a full range of beverages,
  • Serving equipment delivery and table service,
  • Kitchen facility preparation and furnishing,
  • Buffet meal and cocktail table delivery, tablecloths included,
  • China, glassware, cutlery and table napkins,
  • Professional waiting staff during the event,
  • Delivery of meals and catering furniture, professional staff service included.

 

For detailed information please contact Katarzyna Kruk, Service Center Manager

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IT SUPPORT AND SOLUTIONS:
Our services are related to the exhibition, fair, event and conference market directly. Our team provides support for Warsaw International Expocentre EXPO XXI. We are responsible for connecting all equipment, devices and for their proper work during the event.

We also offer exhibitor support in all technical matters (e.g.: web access, swift IT purchase, faulty equipment replacement).


GUEST REGISTRATION:
This service is designed to client specification and can be used during small and large events, such as conferences or fairs. The registration service is swift and efficient. The Warsaw International Expocentre EXPO XXI IT team has developed dedicated software streamlining the registration and name badge issuing process.
Brief registration service description:

  • Guest database cleaning,
  • Name badge template design,
  • Advertising clip-on, pouch and lanyard delivery, 
  • Personalised name badge printing for exhibitors, organisers and guests,
  • Registration system design to client specification,
  • Guest registration at fair events,
  • Guest ID with the use of barcode scanning (the service improves the accuracy of follow-up statistics),
  • Post-event report.

 

IT CONSULTING AND TECHNICAL SUPPORT
We provide comprehensive IT consulting and technical services, including:

  • Technical issue resolution, 
  • Telecom advice, IT market research, 
  • IT purchases, 
  • IT structure preparation – LANs, telephone services.

 


ADVERTISING
Designing animated or static banners (swf, jpg, bmp formats supported).


E-MARKETING
Making HTML newsletter templates. Direct e-mail marketing as per database content.


WEB DESIGN, HOSTING
Website design; update of previous / support for existing websites. 


CRM
The CRM system supports customer contact. It's organising and optimising sales personnel tasks. The system is developed as per client needs. Our team will install the CRM system, provide software-related training and organise technical support.


DATABASES
Database search as per client specification. Service can include also databse cleaning and verification according to client needs.

 

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Warsaw International Expocentre EXPO XXI facilities are among the best-connected in the world. We have terminals for 6 fibre optical cables, with access to 4 independent mobile telephony operators. The venue is fitted with an extensive internal network enabling web signal feed at any location, and/or separate local network setup for the exclusive purposes of your individual event. Our Wi-Fi equipment has been carefully prepared and tested by our team of experts to enable simultaneous access for several thousand users. Our telecom infrastructure was used by UEFA’s Broadcasting Centre during the Euro 2012 European Football Championship.
We are ready for any telecom service order challenge.
Our telecom services include the following :

  • Wired web access (speed as per client specification),
  • Wireless web access (individual and group access, with security and connection speed management options, subgroup separation, broadcasting device connection relay, and other specialist solutions),
  • Streaming,
  • Lease and configuration of direct fibre-optical connections to any location worldwide,
  • Voice connections (analogue telephone units, VOIP, fax machines),
  • Specialist telecom equipment required for a variety of events. 

We ensure professional and rapid service.

Warsaw International Expocentre EXPO XXI offers free wireless web access (speeds up to 1 Mbps)! Contact us for details!

 

For detailed information please contact Katarzyna Kruk, Service Center Manager

[image1] => [image2] => [active] => 1 [date_created] => 2014-01-13 12:13:45 [date_last_modified] => 2014-01-20 16:49:14 [meta_title] => [meta_description] => [meta_keywords] => ) [7] => Array ( [tree] => article [relations_id] => 329 [relations_id_element] => 290 [type] => warehouse_article [title] => External advertising [header] => External advertising [text] =>

We provide event organisers with extensive advertising options in small- and large-format outdoor advertising throughout the venue site. See Advertising Services.
We can also help you promote your event throughout Warsaw. We can draft and deliver promotional campaigns using the following:

  • Outdoor billboards,
  • Video walls,
  • Mobile media (trailers, taxis, buses),
  • Local newspapers, 
  • Leaflets.

In contractual partnership with a range of advertising companies, we provide design and printing services, including the following:

  • Banners,
  • Meshes,
  • Flags,
  • Stickers,
  • Roll-up stands,
  • Posters,
  • Brochures,
  • Leaflets,
  • Other custom advertising materials.

For details, please take a minute to browse through our product range.

 

For detailed information please contact Katarzyna Kruk, Service Center Manager

[image1] => [image2] => [active] => 1 [date_created] => 2014-01-13 12:16:57 [date_last_modified] => 2014-01-20 16:49:25 [meta_title] => [meta_description] => [meta_keywords] => ) [8] => Array ( [tree] => article [relations_id] => 330 [relations_id_element] => 291 [type] => warehouse_article [title] => Hotels [header] => Hotels [text] =>

 

Adequate hotel accommodation for participants is a must for any successful event.
Thanks to excellent relations with and support from hotels in Warsaw and our partner HRS, we can design a first-rate hotel proposal to suit all standards, from five star suites through rental apartments, an ideal solution for longer-term stays.
We cater to groups and individual guests.


The HRS Poland online booking system ensures hassle-free management of guest bookings for event organisers.
All bookings are handled from a dedicated website with graphics tailored to the specific event. The booking system link can be embedded on the event website. Each organiser can use a dedicated event profile allowing for a perfect match between the range of accommodation available and the group of guests, together with a post-event report.

 

 

 

For detailed information please contact Katarzyna Kruk, Service Center Manager

[image1] => [image2] => [active] => 1 [date_created] => 2014-01-13 12:18:26 [date_last_modified] => 2014-01-20 16:49:33 [meta_title] => [meta_description] => [meta_keywords] => ) [9] => Array ( [tree] => article [relations_id] => 331 [relations_id_element] => 292 [type] => warehouse_article [title] => Shipping and Logistics [header] => Shipping and Logistics [text] =>

In co-operation with our transport and shipping partners specialising in fair and exhibition event services, we provide services in the following areas:

  • Domestic and international exhibition/fair goods shipment,
  • Comprehensive customs services,
  • Exhibition/fair cargo loading/unloading to shipping specification (equipment available: 3.5 and 5 tonne forklifts, 16 and 100 tonne hoists),
  • Qualified staff support for packing/unpacking goods in the stand area,
  • Professional storage of empty packaging, exhibition goods and stand structure materials,
  • Long-term goods storage between events,
  • Forklift and transport platform rental,
  • Goods insurance.

 

Due to security and organisational limitations, all loading, unloading and transportation of goods and/or all structure assembly and disassembly on the venue site with the use of mechanical devices requiring operator assistance (hoists, cranes, forklifts, scissor lifts, handling platforms, etc.) must be handled exclusively by companies duly authorised by Warsaw International Expocentre EXPO XXI .

 

For detailed information please contact Dariusz Rynkun, Service Center Manager

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We are continuously expanding our services and solutions to include:

  • Event ticket sales and distribution – we offer ticket distribution services with the use of 4 different channels:
    • Organiser’s ticket office at Warsaw International Expocentre EXPO XXI (on site);
    • Web-based ticket sales, with a print@home option;
    • Nationwide ticket sales network;
    • Mobile Ticketing – text message purchasing system;
  • Radio station broadcasting during the event,
  • Mobile sound system/PA system rental,
  • Video recording for events (event TV services, digital cameras, streaming),
  • Photography services,
  • Hostess services,
  • Fair/exhibition/other event furnishings,
  • Floral arrangements.

 

For detailed information please contact Katarzyna Kruk, Service Center Manager

[image1] => [image2] => [active] => 1 [date_created] => 2014-01-13 12:21:13 [date_last_modified] => 2017-12-13 09:34:56 [meta_title] => [meta_description] => [meta_keywords] => ) ) 1

Technical and Auxiliary Services Exhibition and Auxiliary Structures Conference and audio-visual technics Catering IT support, event registration Internet External advertising Hotels Shipping and Logistics Other services


IT support, event registration

IT SUPPORT AND SOLUTIONS:
Our services are related to the exhibition, fair, event and conference market directly. Our team provides support for Warsaw International Expocentre EXPO XXI. We are responsible for connecting all equipment, devices and for their proper work during the event.

We also offer exhibitor support in all technical matters (e.g.: web access, swift IT purchase, faulty equipment replacement).


GUEST REGISTRATION:
This service is designed to client specification and can be used during small and large events, such as conferences or fairs. The registration service is swift and efficient. The Warsaw International Expocentre EXPO XXI IT team has developed dedicated software streamlining the registration and name badge issuing process.
Brief registration service description:

  • Guest database cleaning,
  • Name badge template design,
  • Advertising clip-on, pouch and lanyard delivery, 
  • Personalised name badge printing for exhibitors, organisers and guests,
  • Registration system design to client specification,
  • Guest registration at fair events,
  • Guest ID with the use of barcode scanning (the service improves the accuracy of follow-up statistics),
  • Post-event report.

 

IT CONSULTING AND TECHNICAL SUPPORT
We provide comprehensive IT consulting and technical services, including:

  • Technical issue resolution, 
  • Telecom advice, IT market research, 
  • IT purchases, 
  • IT structure preparation – LANs, telephone services.

 


ADVERTISING
Designing animated or static banners (swf, jpg, bmp formats supported).


E-MARKETING
Making HTML newsletter templates. Direct e-mail marketing as per database content.


WEB DESIGN, HOSTING
Website design; update of previous / support for existing websites. 


CRM
The CRM system supports customer contact. It's organising and optimising sales personnel tasks. The system is developed as per client needs. Our team will install the CRM system, provide software-related training and organise technical support.


DATABASES
Database search as per client specification. Service can include also databse cleaning and verification according to client needs.

 

News [expand]

expand

2016/08/30

Summary of the ICCA Central European Chapter Meeting’s educational program

Are we threatened by "neomania"? How to adopt marketing strategies to a constantly changing world? Can artificial intelligence be controlled? Which values shall we consider when organizing future congresses or conventions?

2017/01/05

Warsaw and EXPO XXI win bid to host European Psychiatric Congress (EPA) in in 2019!

Over 3000 European and international psychiatrists and experts will visit the capital of Poland for 4 days in April 2019

2017/03/20

EXPO XXI Warsaw wins a bid to organize Congress of the World Small Animal Veterinary Association WSAVA 2020!

Thanks to the efforts of the EXPO XXI Warsaw and the support of the Warsaw Convention Bureau, another large international congress with over 3,000 delegates from around the world, will be held in 2020 in the capital of Poland. ...

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Prądzyńskiego12/14, Warszawa

(+48) 22 256 7100

sales@expoxxi.pl