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            [title] => STEP 1 - Provision of information by the event organiser
            [header] => STEP 1 - Provision of information by the event organiser
            [text] => 

You need to provide at least the following minimum information:

  • preferred event date
  • acceptable alternative date (it is possible that dates have already been booked)
  • the time needed/anticipated for preparation, the event itself and removal of event-related fittings and equipment
  • the total space needed
  • the event theme or industry sector - this information is necessary to avoid clashing with a similar event, as many themes and industry sectors are already covered at Warsaw International Expocentre EXPO XXI
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Initial reservation:

  • direct contact with the sales team - Sales Department or a request for quote
  • establishment of key event details, i.e. dates and amount of space required
  • general technical and logistical arrangements
  • planned site visit date
  • arrangement of potential additional services
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Site visit to look around the venue with representatives of the Sales Department and Service Centre:

  • during site visit to the venue you can find out more about our dedicated space
  • find out more about the wide range of additional event services available
  • discuss the event technical requirements in more detail
  • as required, further meetings can be arranged to tailor requirements and venue capabilities, and to specify the roles to be fulfilled during the event
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Quote and contract:

  • the quote is prepared by a representative of the Sales Department
  • aside from a quote for lease of space, the quote will also include the current price list for standard services (optional services as required)
  • the quote for the event includes the rental fee for space, optional services (if their extent and type were specified in the request for quote) and the current price list for standard services.
  • after you have accepted the quote, the Sales Department will draw a contract together with all appendices such as regulations or general terms and conditions of lease
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STEP 1 - Provision of information by the event organiser STEP 2 - Contact for initial reservation STEP 3 - Visit and production meetings STEP 4 - Quote and contract


STEP 4 - Quote and contract

Quote and contract:

  • the quote is prepared by a representative of the Sales Department
  • aside from a quote for lease of space, the quote will also include the current price list for standard services (optional services as required)
  • the quote for the event includes the rental fee for space, optional services (if their extent and type were specified in the request for quote) and the current price list for standard services.
  • after you have accepted the quote, the Sales Department will draw a contract together with all appendices such as regulations or general terms and conditions of lease

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